State your reason for writing. Immediately after you've introduced yourself, you need to explain briefly why you're writing to that person or what you want from them.
You'll go into more detail in the body of your letter, but you want to set up the purpose of the letter immediately. For example, if you're writing a letter to inquire about a job or internship being offered, you might write Quisiera postularme para el puesto, meaning "I wanted to apply for the post. This section should be no more than a sentence or two, and will conclude the first introductory paragraph of your letter.
Keep your language formal. Even if you're on relatively good terms with the person to whom you're writing, Spanish letter writing uses more formal and polite language than you might use if you were writing the letter in English. If you're unsure how formal your letter should be, err on the side of formality. You are less likely to offend someone by being overly polite and formal than by being too casual or overly familiar.
If you've met the person several times before, or if you're responding to a letter they've written you, use those previous exchanges to guide your formality. You should never be less formal than the other person was to you. Even if you're writing an email, colloquialisms or slang and abbreviations used in texting or casual conversation on the internet are not appropriate to use when you are writing a letter in Spanish. Start with your most important point.
For the body of your letter, state your points or information in decreasing order of importance. Aim to write in a clear, concise way so that your letter ends up being no more than a page long. But for a business or other formal letter, be respectful of the receiver's time.
Avoid going off on tangents that are unrelated to the purpose of the letter. You will impress the person more with your ability to write a formal letter correctly. It may help to outline your letter briefly before you start writing, so that you know exactly what points or statements you want to make, and how you want to make them. Having your organization down ahead of time makes writing easier, especially if you're not writing in your first language. Break the information into paragraphs.
Your letter should be single-spaced, with a double-space between each paragraph. A paragraph doesn't need to be more than two or three sentences long. For example, suppose you're writing a Spanish letter to apply for an internship. You have two basic points that you want to get across: Your letter will include an introductory paragraph, a paragraph about your experience, a paragraph about why you're the best applicant, and a closing paragraph.
Summarize the purpose of your letter. Begin your closing paragraph with a sentence or two that summarizes your reason for writing. You also want to include any closing remarks that are relevant to the subject of your letter. If your letter is only a couple of paragraphs, this may not be necessary. However, it can be helpful for longer letters that are a couple of pages long, as it will bring your reader back to the reason you wrote to them in the first place. This portion of the closing paragraph also typically isn't important if you are writing to a close friend or family member.
Write your closing sentence. To end your letter, let the person to whom you're writing know what you expect as a result of the letter. In this final sentence, you will let them know what decision you hope for them to make or when you expect to hear from them. Provide a final greeting. On many keyboards, you can also simply hold down the letter you want to accent. This will cause a little box with letter choices to pop up, and you can select which letter you want.
Another way to type Spanish letters and punctuation marks is to use character codes. Each character in your computer has a code made up of the Alt key and a three-digit number, all of which are listed below. To type the numbers, you must use the numeric keypad on the right side of your keyboard, not the number keys on the top row.
This will mean you need to learn the new key placements, but it is very easy once you get used to it. After changing your keyboard layout, you can also put a skin on your keyboard to help you learn new key placements. A skin is a plastic keyboard cover that you can place over your original keyboard if you happen to configure it.
Skins are very cheap and available in many different languages, including of course Spanish! Once you have installed your Spanish keyboard, it may react a bit differently than you're used to. In particular, several punctuation marks are in different places than they are on an English-language keyboard.
The name of the city written within the address is written in capitals. Telephone number and contact details: The Spanish abbreviation is the same as the English: Below the telephone number may go a fax Fax: Usually situated top right and below the contact details telephone, fax, e-mail.
There are many forms possible but the preferred is: If written in numbers only, it should read: The Spanish format is: If the letter has a logo which does not show the city, then this is often added to the date line: Madrid, 20 de abril de Note that the months of the year do not begin with a capital letter in Spanish. References for commercial letters. Usually though not always this comes before the recipient's name and address. In commercial correspondence the reference facilitates the location of other letters or documents connected with the case.
Many letters already come printed like the example below:. For the individual writing a letter to a company, he or she can just type in one or both with the reference number alongside. There are other variations to this format. Recipient for commercial letters. As most secretaries discard the envelope on opening the company mail, names or departments written thereon will be lost.
For this reason, it is important to repeat everything written on the front of the envelope below the letter reference. These details are usually situated left on a hand-typed letter. For the various formats possible, please see above. Company window letters will force you to break this rule. If you know the name of the person the letter is intended for, it is advisable to add below this section: This is often underlined: The last line of the recipient's details post code and city is often underlined:.
There are various possibilities. What is strictly correct is hard to say; different writers will have different opinions, it is easier to say what is currently used in letters writing today. The following is true of Spain and seems to be true of South America too.
As companies begin to realize that women can also read, junk mail is now headed with the awkward:. They seem to be the equivalent of the Dear Sir or Dear Madam etc. The telephone, gas, electricity companies and banks in Spain start their letters this way when they send out their advertising bumph.
This term is for someone you feel is way above you socially or intellectually. The plural of Sr. Note that the abbreviated forms are with a capital letter and full stop period: After the header a colon is used and nothing else: About using the name in headers: English writers tend to use the name and surname in the header for formal correspondence when it is know.
Whether you're writing a letter to a Spanish-speaking friend or preparing a formal business letter, the greetings and salutations in this lesson can help give your letters credibility and make them seem more authentic. Greetings To Use in Writing a Letter In English, it is common to begin both.
Writing letters in Spanish is a great exercise for improving the communicative skills of Spanish students. This article teaches students the distinct differences in Spanish for beginning and ending letters.
To begin a letter in Spanish, you need to address the recipient of your letter. Check out our list to see a couple of different options for greetings. Now for the fun part - the content of your letter! In the following table, you'll find a list of phrases and words that you can use to write a form. Writing letters in Spanish. The following information about writing letters in Spanish is not exhaustive, but should be regarded as information which will make your letters more "Spanish" and very importantly may avoid misunderstandings or misinterpretations.
Spanish business letters, formal and informal letters; thier layout and tips about writing style for Spanish letters and emails. How to Type Spanish Accents and Letters. Quick Answer SpanishDict is devoted to improving our site based on user feedback and introducing new and innovative features that will continue to help people learn and love the Spanish language. Have a suggestion, idea, or comment? Send us your feedback.